Privacy Policy

Who Is Aylesbury Vale LGBT Social Group? 

Our website address is https://aylesburyvalelgbt.co.uk.  Please browse this website for more information about our organisation

You can contact us by phone at:  

01442 780236 

Our postal address is: 

Aylesbury Vale LGBT Social Group, C/o 6 Lupin Walk, Aylesbury, Buckinghamshire, HP21 8XL

Our email:

admin@aylesburyvalelgbt.useco.uk 

1. General

This privacy policy sets out how we obtain, store and use your personal information when you use or interact with our website aylesburyvalelgbt.co.uk

Please note that if you register for our services, both parties may enter into a separate agreement that will govern the processing of all information and data collected by our organisation in connection with the service, including some data collected through our website. Such agreement takes precedence over any conflicting provision in this privacy policy

2. Your Data

We may collect or obtain your information:

• when you provide it to us (e.g. by contacting us); or

• from your use of our website via cookies (such as the type of browser you are using, the type of operating system you are using, and the domain name of your Internet Service Provider (ISP))

We do not collect personally identifiable information about you unless you choose to fill out a form, found on many of the pages of the site, for example, if you sign up to receive our online newsletter or to email us directly

The personal information that we process includes:

• basic information, such as your name (including name prefix or title), the organisation you work for, your title or position

• contact information, such as your postal address, email addresses and phone numbers

• Identification and background information provided by you or collected as part of our business acceptance processes; and

• Any other information relating to you which you may provide to us

We do automatically collect certain non-personally identifiable information when you visit our sites – such as the type of browser you are using, the type of operating system you are using, and the domain name of your Internet Service Provider (ISP)

3. How We Use the Information We Collect

We use non-personally identifiable information to analyse site usage (such as aggregated information on the pages visited by our users), which allows us to improve the design and content of our site

We may do the following with your personal information:

• to respond to your inquiry or form you have completed on various sections of our website

• use it to engage in marketing and business development aactivities concerning our services. This may include sending you newsletters, updates, marketing communications and other information that may be of interest to you

• to comply with legal and regulatory obligations that we have to discharge and

• use it for our legitimate organisational reasons, such as undertaking research and analysis, managing the operation of our websites and our organisation

4. Grounds for Using Your Personal Information

We rely on the following legal grounds to process your personal information, namely:

• Consent – we may (but usually do not) need your consent to use your personal information. You can withdraw your consent by contacting us (please see below)

• Performance of Service – we may need to collect and use your personal information to enter into a service contract with you or to perform our obligations under services provided to you

• Legitimate Interest – we may use your personal information for our legitimate interests, some examples of which are given above

• Compliance with Law or Regulation– we may use your personal information as necessary to comply with applicable laws/regulations

5. How We Share Information with Third-Parties

We do not sell or rent your personal information to third parties. We may share your personal information with third parties, only to the extent necessary to run our organisation, provide a service to you, comply with the law, enforce our legal rights or because you have provided consent. This may include the following:

• Third-party agents/suppliers or contractors, in connection with the processing of your personal information for the purposes described in this Policy. This may include, but is not limited to, website hosting, IT and communications service providers

• Third parties are relevant to the services that we provide

• To the extent required by law, regulation or court order, for example, if we are under a duty to disclose your personal information to comply with any legal obligation

• Where it is reasonably necessary for the establishment, in the exercise or defence of a legal or equitable claim, confidential alternative or dispute resolution process.

6. Links to Other Websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website, so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites, even if you access them using links from our website

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site

7. Keeping Your Information and Information Security

How long we hold your personal information, depending principally on:

• the purpose for which we are using your personal information – we will need to keep the information for as long as is necessary for the relevant purpose, and

• legal obligations – laws and regulations set a minimum period for which we have to keep your personal information.

We will ensure that the personal information that we hold is subject to appropriate security measures

8. Data Retention and Disposal

We do not store personal information on our systems unless the data subject has given express consent

Where we are provided with personal data, for example in the performance of a service, we will destroy that data and close our file.  

In any event, we will not keep data longer than is legitimately required for the performance of our services or longer than six years.

9. Cookies

A cookie is a piece of data stored on a user’s hard drive containing information about the user. The information below explains the cookies we use on our website and why we use them:

• Google Analytics Cookies: we use these cookies to collect information about how visitors use our website, including details of the site where the visitor has come from and the total number of times a visitor has been to our website. We use the information to improve our website and enhance the experience of its visitors.

You can enable or disable cookies by modifying the settings in your browser. You can find out how to do this, and find more information on cookies, at: www.allaboutcookies.org.

10. Your Choices and Rights

You have several legal rights about the personal information that we hold about you and you can exercise your rights by contacting us using the details set out below.

These rights include:

• Obtaining information regarding the processing of your personal information and access to the personal information which we hold about you. Please note that there may be circumstances in which we are entitled to refuse requests for access to copies of personal information. In particular, information that is subject to legal professional privilege will not be disclosed other than to our client and as authorised by our client

• Requesting that we correct your personal information if it is inaccurate or incomplete

• Requesting that we erase your personal information in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal information, but we are legally entitled to retain it

• Objecting to, and requesting that we restrict, our processing of your personal information in certain circumstances. Again, there may be circumstances where you object to or ask us to restrict, our processing of your personal information, but we are legally entitled to refuse that request

• In some circumstances, receiving some personal information in a structured, commonly used and machine-readable format, we transmit this information to a third party where this is technically feasible. Please note that this right only applies to personal information which you have provided to us

• Withdrawing your consent, although in certain circumstances it may be lawful for us to continue processing without your consent if we have another legitimate reason (other than consent) for doing so

• Lodging a complaint with the relevant data protection authority, if you think that any of your rights have been infringed by us. We can, on request, tell you which data protection authority is relevant to the processing of your personal information

11. Changes to our Privacy Policy

This privacy policy may change, from time to time, in line with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes

12. How to contact us and other important information

If you would like further information on the collection, use, disclosure, transfer or processing of your personal information or the exercise of any of the rights listed above, please contact us. 

You can do this by writing to us at: 

admin@aylesburyvalelgbt.co.uk 

or by post at: 

The Data Controller

Aylesbury Vale LGBT Social Group

C/o 6 Lupin Walk

Aylesbury

Buckinghamshire

HP21 8XL